At KYOCERA Document Solutions, we understand the unique challenges faced by Educators and Academic Administrators. With customizable apps and ultra-reliable printers and multifunctional products (MFPs), we can provide your institution with user-friendly, streamlined document workflows that seamlessly integrate into your existing IT architecture.
ECOSYS Desktop Printers Help Medical College Staff Save Time Grading and Analyzing Exams
Medical college staff and students sharing an outdated, overworked fleet of coin-operated MFPs. Plus a time-consuming, costly Scantron grading system.
Divide and conquerâŚ with ECOSYS desktop printers for the staff, and an efficient fleet of MFPs for all, loaded with Kyocera NetViewer, PaperCut, Kyocera Teaching Assistant.
A chiropractic college was seeking an alternative to their coin-operated MFPs. They sought bids to address several issues:
- Expense - costly to maintain
- Inconvenience - the need to carry coins
- Demand - students & faculty competing for devices
- Inefficiency - limited control of the network
Only the KYOCERA Dealer provided solutions for all their needs. They installed a fleet of KYOCERA ECOSYS desktop printers solely for staff use, and 16 new KYOCERA MFPs loaded with PaperCut, allowing any user to pay with a swipe of a card.
Thanks to KYOCERA's NetViewer, administrators could monitor, maintain and update all devices locally and remotely. And with KYOCERA's Teaching Assistant they streamlined the task of printing, grading and analyzing multiple-choice exams.
Students and staff were delighted. No more coins! The new system was easy, convenient and more economical due to the reduced cost of hardware, maintenance and supplies.
Kyocera Printers and Application Help Prep School Create, Grade, and Analyze Bubble Sheet Tests Accurately and Easily
A prep school in Illinois was being held back by a bubble testing application with major limitations: too few questions per test and unreliable grading.
A TASKalfa black & white MFP and Teaching Assistant, KYOCERAâs flexible application to create, print, grade, and analyze bubble sheet tests accurately and easily.
A college preparatory school in Illinois was struggling with the education tools of a well-known document solutions provider to create and grade exams.
Versatility, accuracy and cost-efficiency were 3 of their main goals. But the hardware/software bundle they had chosen limited the number of questions they could ask. Plus the grading function was unreliable, often requiring grades to be adjusted manually, costing time and money.
Thatâs when they turned to KYOCERA. Their Dealer installed a TASKalfa black and white MFP loaded with KYOCERAâs Teaching Assistant. The results were impressive, and approval unanimous: the KYOCERA MFP was easier to use, and Teaching Assistant proved to be powerful and accurate, allowing them to create tests up to 200 questions long, then grade them without error.
Faculty and staff were delighted, and so was the Dealer, as they immediately began to discuss adding more KYOCERA devices throughout the school.
School District in Texas Uses Apps to Keep Document Management System Secure
A mismatched patchwork of outdated printers and MFPs was causing issues for a school district. Keeping their document management system secure was difficult, and information leaks were a major concern.
A fleet of user-friendly KYOCERA MFPs with AccessLock, an application that allows a single system administrator to update everything from one central location.
A school system in Texas wanted to share information among its various locations without leaking critical data, but an ad hoc network of devices was putting them at risk. The IT department simply didnât have the time to update the access codes on so many different devices.
To solve these issues, their Dealer installed a versatile mix of KYOCERA MFPs and multifunctional printers. All were equipped with AccessLock, KYOCERAâs flexible application that allows an administrator to work from one central location, setting MFP permissions based specifically on the needs of each employeeâs department or position. AccessLock also has the option to require card authentication or a password, keeping information secure.
Extremely impressed with the results, the district is in talks with their Dealer regarding Teaching Assistant, PinPoint Scan, PaperCut, and other scalable solutions.
If you are working in Healthcare, you are working with documents. They are at every touch-point of your organization: patient records, invoicing, insurance, supplies and more. You need a powerful strategy that can manage them all. You need KYOCERA Document Solutions, with powerful MFP technology, customizable apps and services designed to meet the unique challenges facing the healthcare industry.
Total Document Solutions from KYOCERA streamlined scanning for rehab facility
An ever-changing staff of volunteers at a rehab facility resulted in problems with scanning â inconsistent naming, inaccurate filing, troublesome retrieval.
TASKalfa MFPs with DMS Link 4.0 simplified and streamlined scanning, with pop-up menus, standardized naming, and folder trees for choosing destinations.
Well-intentioned volunteers at a rehab facility were doing their best to help manage the constant influx of patient documents by scanning and filing. The trouble was they each had their own way of doing it. The results were inconsistent and inaccurateâŚ with a large margin for human error.
The facility contacted their Dealer to question whether their current KYOCERA devices might be the problem. The KYOCERA team that was dispatched immediately conducted a document workflow analysis, and found that their existing system was too complex.
The team suggested four TASKalfa 3500i MFPs equipped with DMS Link 4.0, to create an easy-to-use standardized workflow in which the user simply enters the patient ID and then chooses the document type from an intuitive pop-up menu. The KYOCERA devices would do the rest, automatically formatting the name, and displaying a folder tree with destination options.
The facility directors were so pleased with the results they never even considered what other document management companies might have to offer, choosing instead to go with the total document solution from KYOCERA.
Medical Device Supplier Turns to KYOCERA for Digital Imaging Solution That Is Simple Yet Secure
A large medical device supplier needed a digital imaging solution that could track users, simplify workflow, and keep confidential information secure.
All new KYOCERA MFPs loaded with KYOCERAâs AccessLock and 2MyInBox, limiting access to authorized users only, and simplifying the scan-to-email process.
A Midwest-based medical device company that ships imaging equipment, emergency supplies and other medical products all over the world was in need of a new fleet of MFPs. Their top priority: security/confidentiality. But they also wanted devices that were easy to use, especially when it came to emailing scanned documents.
KYOCERAâs Business Application Consultants arranged a demonstration of KYOCERA MFPs, along with some carefully chosen business solutions. It was a winning combination:
- The KYOCERA MFPs were HIPAA compliant, secure and easy to use
- The AccessLock app tracked usage, automatically populated e-mail fields, and granted access only to authorized employees via RFID cards
- 2MyInBox enabled scanning directly to employee emails
The company was so impressed, they immediately awarded the job to KYOCERA. Within one week KYOCERA had installed 29 black-and-white and 14 color MFPs, loaded the two KYOCERA business apps, even trained the employees. Better yet, KYOCERA has been asked to review the needs of the customerâs global offices.
KYOCERA Software Restores Health to Medical Centerâs Operating System
When a medical center upgraded to a new operating system to improve document workflow, they lost their ability to print on any of their MFPsâŚ not a healthy situation.
PRESCRIBE, a KYOCERA-developed application that translated data into a language that was compatible with the new software, allowing for perfect communication between application and device.
A prominent medical center in the Southeast wanted to fine-tune its document processing. So their IT department upgraded the networkâs operating system, adding new efficiencies and simplifying its user interface. Unfortunately, there was a major glitch â the new software could not print to the centerâs current MFPs, which happened to be from KYOCERA.
The software representative proposed replacing all the centerâs devices with their own brand. Costing time, money and additional training, this was not an attractive solution.
Fortunately, their Dealer knew that KYOCERA MFPs translate data into a flexible, KYOCERA-developed language called PRESCRIBE. When the Dealer equipped all their existing MFPS with a customized PRESCRIBE filter, printing was immediately restored.
In the end, the medical centerâs workflow was greatly improved. They were able to migrate to a new operating system tailored to their specific needs, thanks to a cost-efficient, simple, yet powerful solution from KYOCERA. All while continuing to use the brand of devices they had learned to trust: KYOCERA.
Without files, the legal industry could not function. The success of the litigation process depends on the generation and distribution of information that can be extremely time consuming. With many court systems only accepting documents in electronic format the need for efficient digital imaging and document management is growing. KYOCERA managed document services provide reliable, secure managed print services that are time and cost efficient.
Law Firm That Relies Heavily on Scanned Documents Says Goodbye to Multi-Step Process
A law firm that relies heavily on scanned documents was wasting time and money on a laborious, multi-step process.
TASKalfa MFPs with DMS Link, a KYOCERA app that connects MFPs to an existing document management system. The Dealer streamlined the workflow, eliminating the need to reenter file names for every scan.*
At one busy law firm, a great deal of time and manpower was spent scanning paperwork that was crucial to their cases. Every time a sheet was scanned â even when scanned in batches â the user had to enter the name of the document, assign it to a case number, and choose where to store it.
In seeking bids to streamline the process, one vendor suggested a solution that included extra âbells and whistlesâ the client didnât want and couldnât afford. The KYOCERA Dealer, however, provided a solution that exactly fit the clientâs need and their budget.
The firm upgraded its system to nine KYOCERA 4500i monochrome MFPs with DMS Link 4.0. It also included optical character recognition (OCR), to automatically convert scanned documents into editable text. Batches of paperwork are now quickly scanned, easily searchable and immediately available. The system has proven itself to be a time â and money â saver.
Kyocera âAdvisesâ Law Firm on Managing Their Day-To-Day Workflow
A law firm relied upon MFPs to scan and send files to folders without a consistent document management protocol. This resulted in frequently lost or misplaced files.
Implemented a document workflow system using DMS Link and PinPoint Scan. The KYOCERA apps would connect the MFPs to the current document management system, streamlining storage and filing.
DMS Link would connect the KYOCERA MFPs to the firmâs current document management system; it would also facilitate a folder hierarchy and naming convention for simplified storage and filing.
PinPoint Scan would allow employees to scan documents to their PCs or Macs with a secured PIN directly from their network connected KYOCERA MFP, allowing for secure access to folders as well as easy document retrieval at their desktop.
The KYOCERA dealer set DMS Link to offer two folder trees, and to prompt the user for client and document names. The dealer also added a keyboard to use at the MFP to help speed data entry. PinPoint Scan was setup to provide PIN based access to management specific folders on their PC or Mac.
The firmâs employees immediately found the new system easy to use. They sent new documents as well as archived paperwork to the proper foldersâwith a consistent naming protocol.
The files could now be retrieved more effectively, and thanks to PinPoint Scan, management had secure access to their specific files.
You need a cost-efficient way to manage documents and workflows effectively and securely. KYOCERA Document Solutions customizable business applications together with our award-winning printers and multifunctional products (MFPs) deliver powerful, streamlined document workflows that address your unique business needs.
Kyocera Helps Construction Testing Company Build a Better Work Order Process
Miscommunication, human error, wasted resources. A construction testing company with a team of field technicians was hampered by a paper-based workflow.
The TASKalfa 6550ci MFP with Drivve and the TASKalfa 3500i with a print-to-custom-box workflow â efficient, economical, digitized.
A construction testing company had a team of busy field technicians and an overwhelmed office staff:
- Paper work orders prone to last-minute changes
- Training books manually prepared, printed in hard copy
- Archiving via a confusing multi-step process
It was costly, inefficient, inaccurate. Yet their previous provider failed to step in.
Thatâs when their local KYOCERA Dealer offered a Total Document Solutions assessment. The Dealer was able to streamline their workflow and reduce paper output with the TASKalfa 6550ci with Drivve for image scanning, and the TASKalfa 3500i with a print-to-custom-box workflow.
Their scanning options now include destination, file type, and folder browse, plus archiving and file retrieval are a breeze. Updated work orders are pushed directly to the techniciansâ inboxes in real time, accurately and securely. And with OCR technology, producing training manuals is now easy and efficient.
Tech Manufacturer Reduces Five Step Workflow Down to One with TASKalfa MFPs Loaded with DMS Link
A growing tech manufacturer was held back by a cumbersome 5-step scanning and emailing process. Employees, including IT personnel, were getting frustrated.
TASKalfa MFPs loaded with DMS Link 4.0 for its scan-to-email capabilities and OCR technology. 5 steps are now down to 1 and business is booming.
A technology manufacturer was converting images into Microsoft WordÂŽ files via Optical Character Recognition (OCR), then emailing those files to coworkers, vendors, and clients via a laborious 5-step process. As their business grew, this system failed to keep pace.
When they called for bids, their primary request was a network of devices that featured scan-to-email and OCR capabilities. But more than that, they needed to save time.
Only the KYOCERA Dealer could provide a solution that would reduce the number of steps in their process, and stay within their budget. KYOCERA MFPs, along with KYOCERAâs DMS Link 4.0 offered the required capabilities, streamlining workflow at minimal cost.
The once cumbersome series of tasks was now a seamless one-step operation. Countless hours have are being saved and the company continues to prosper, with scalable solutions in place to automatically adapt to future growth.
A FINANCIAL SERVICES FIRM TURNS TO KYOCERA FOR HELP WITH COST SAVINGS
A financial services firm had been printing, editing and storing hard copies of its clients' paperwork, resulting in lost files.
Install a TASKalfa MFP equipped with DMS Link, a KYOCERA app that connects MFPs to existing document management systems.
The firmâs dealer proposed a one-step solution: Install a color KYOCERA Multifunctional Product (MFP) equipped with DMS Link. A KYOCERA TASKalfa color MFP would handle all of the employeesâ needs, and DMS Link, a Kyocera developed business application, would securely link the KYOCERA device to the firmâs shared file server.
Plus, DMS Link offers optical character recognition (OCR) powered by OmniPage, enabling users to scan hard copies into editable PDF, Word or Excel files for easy updating.
The dealer recommended and demonstrated DMS Linkâs barcode capabilitiesâspecifically, DMS Linkâs ability to split and retrieve data from a barcode. This technology enables users to batch-scan unrelated documents at the same time.
In this case when scanning, DMS Link would read the various barcodes and send the corresponding scans and meta data to the appropriate client folders.
All of the firmâs documents are now stored electronically, allowing users to process paperwork in batches so they spend less time at the MFP and more time with clients.
Security and cost-efficiency are essential for Government agencies. KYOCERA Document Solutions customizable business applications and environmentally sustainable hardware deliver powerful streamlined document workflows to secure data and improve productivity.
KYOCERA Document Solution Drastically Reduces Meeting Prep Time for Government Agency
A government office was wasting hours of valuable time on an inefficient, multi-step process of scanning, printing, collating and distributing documents before every meeting.
With a TASKalfa 7550ci MFP, Cloud Connect and EvernoteÂŽ, staff now easily scan to and share documents via the Cloud â materials are prepped in 1/10 of the time!
Before each frequently held planning meeting, members of one city council received a large packet of information with the latest plans, proposals and initiatives. Each packet was comprised of documents from several different sources, taking an average of 6 hours a month to assemble.
The city approached 3 vendors, seeking a more efficient, less wasteful process. The first 2 offered localized scanning solutions but stopped there, failing to address the time and money wasted printing, assembling and distributing.
Only the KYOCERA Dealer provided a total solution: a HyPAS-enabled TASKalfa 7550ci MFP with KYOCERA Cloud Connect, a robust application allowing users to retrieve and print files in Evernote and Google Driveâ˘, cloud storage providers. You can even upload scanned files via Evernote and Google Drive, eliminating the need to print, collate, assemble and distribute hard copies, with the added benefit of being available well in advance of meetings.
And instead of taking 6 hours, itâs done in under 20 minutes!